1. LEGAL INFORMATION
Personal information or data is defined as "any information which relates to a natural person and enables that person to be identified or distinguished from any other person (directly or indirectly)¹" .
- What personal data is collected
- How the collected data is used
- How the collected data is shared
- How the collected data is protected
- Rights of site users
1.2. Applicable laws
This policy is consistent with the following Canadian federal legislation:
- The Personal Information Protection and Electronic Documents Act (PIPEDA).
It also complies with the provisions of the following Quebec provincial laws, overseen by the Commission d'accès à l'information:
- Act to modernize legislative provisions as regards the protection of personal information (Bill 25)
- Act to establish a legal framework for information technology (AELFIT).
Users agree that by using our site, they consent to the following:
- The collection, use and storage of the data listed in this policy
The user must be of legal age to create an account on one of AGAC's websites. For residents of the European Union, the RGPD specifies that people under the age of 15 are considered minors for the purposes of data collection: minors must have the consent of a legal representative for their data to be collected, processed and used.
1.5. Contact person
If you have any questions about this policy, please do not hesitate to contact the person responsible for personal data:
Laurianne Lalonde, Digital Development Agent
1 (514) 798-5010
2. DATA COLLECTED BY AGAC
2.1. Personal data
When you use one of our websites, certain personal data is collected automatically and certain data is provided by you.
Data collected automatically
When you visit and use our site, we may automatically collect and store the following information:
- IP address
- Links on the site on which the user has clicked
- Site content consulted by the user
- Date and time of consultation of site pages
Data provided by the user
We also collect the following data when a person creates a user account on one of our sites and/or becomes a member of AGAC:
- First and last name
- Date of birth
- E-mail address
- Telephone number (home, office and cell)
- Full address
- Business Number (NEQ)
- Social Insurance Number (SIN)
- Payment information
- Artistic discipline
- Professional activity
- Professional occupation (artist, worker, volunteer, employee, etc.)
- Curriculum Vitae
2.2. Use of personal data
Please note that we collect only the data we need to fulfill our mission. The Contemporary Art Galleries Association (AGAC) is a non-profit organization whose primary mission is to ensure the recognition and prosperity of the contemporary art market in Canada. For the purposes of representation and consultation, AGAC must be aware of all individuals and legal entities involved in the arts and culture sector in Canada.
The data we collect when the user performs certain functions on our site may be used anonymously for the following purposes:
- Reporting to donors
- Production of statistics for internal use only
We will not collect any additional data without informing you first. Personal data collected on our sites will only be used for the purposes specified in this policy or indicated on the relevant pages of our sites; we do not use your data for any other purpose.
2.3. Sharing of personal data
We may disclose to any AGAC employee such user data as is reasonably necessary to carry out the Association's mission and the purposes set out in this policy.
We may share user data with the following third parties, when a confidentiality agreement is signed and when we have the user's consent*:
- Cities, municipalities and regional county municipalities (RCMs)
We may share user data with third parties for the purpose of targeting possible advertising campaigns or analyzing user behavior or attributes. This data is collected via a pixel configured on Meta platforms or via the Google Analytics 4 tool configured on our websites and is anonymized before being shared with our partners running our advertising campaigns.
Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given business purpose.
*This consent is requested when a user creates an account or joins AGAC.
We undertake not to sell or share your data with other third parties, except in the following cases:
- If required by law
- If required for any legal proceedings
- To establish or protect our legal rights
If you follow one or more hyperlinks on one of our websites to other sites not owned by AGAC, please note that we are not responsible for and have no control over their privacy policies and practices.
2.4. Protection of Personal data
All private data stored in our system is secure and accessible only to our employees. Our employees are bound by strict confidentiality agreements and a breach of this agreement would result in the employee's dismissal.
While we take every reasonable precaution to ensure that user data is secure and that users are protected, there is always a risk of harm. Considering the many risks associated with Web and Internet technologies, we are unable to guarantee the security of user data beyond what is reasonably practical.
3. USER RIGHTS
3.1. User rights
As a user, you have the right to access all your personal data that we have collected. In addition, you have the right to update or correct any personal data in our possession, provided that it is acceptable under the law.
You may choose to withdraw or modify your consent to data collection and use at any time, provided it is legally acceptable to do so and you have informed us. Please allow a reasonable period of time for any requests for changes to data collection or for the deletion of collected data to take effect in your user account.
3.2. Modifying, deleting or contesting collected data
If you wish to have your information deleted or modified, please contact our Privacy Officer :
Laurianne Lalonde, Digital Development Agent
1 (514) 798-5010
Among other things, cookies enable the site to store and retrieve information about the user's browsing decisions and habits. We use them to personalize the experience on our pages, to identify and remember the registered user account and to make navigation easier.
Cookies that help secure our website
These cookies monitor and analyze network traffic. They detect any unauthorized attempts to modify information or damage our systems. For example, these cookies receive and record the IP address of the computer that has contacted our website, the date and time of the visit, and the pages consulted.
Cookies that analyze our website traffic
These cookies enable us to quantify traffic for statistical analysis of how our services are used. This allows us to examine browsing trends on our site and improve the products and services we offer you.
Cookies for technical use that personalize navigation on the AGAC site
These cookies allow us to monitor aspects of the user's session, so that we can improve the browsing experience on the site. For example:
- They enable us to recognize the user's language.
- They prevent or make attacks against the website or its users more difficult.
- They help us ensure proper reproduction of multimedia content.
- They improve performance by enabling the distribution of Web traffic from our machines to several servers.
Other cookies belong to third parties, mainly online social networking services providing content sharing systems.
4.2. Disabling cookies on your browser
Most browsers allow users to configure which cookies they wish to accept or reject. These settings are usually found in the "Options" or "Preferences" section of the browser menu.
Instructions for configuring cookies in the main browsers
- Chrome: Configuration -> Advanced Options -> Privacy -> Content configuration.
For more information, please consult Google Support or Browser Help.
- Firefox: Tools -> Options -> Configuration -> History -> Custom Configuration.
For more information on this subject, please consult Mozilla Support or Browser Help.
- Internet Explorer: Tools -> Internet Options -> Privacy -> Configuration.
For more information, please consult Microsoft Support or Browser Help.
- Safari: Preferences -> Security.
For more information, please consult Apple Support or Browser Help.
Effective as of: September 22, 2022
Last updated : December 5, 2023